This report includes the messages or notes an agent adds to a ticket. These comments help document the progress, updates, or communication related to a specific customer query, task, or problem. The report shows both the Table and Chart options; you can use the toggle button to view the Chart, Chart and Table, or Table options. For detailed information, see Viewing Reports at the end of this section.
There are typically three types of ticket comments:
Public comments:
Visible to both agents and clients.
Usually used to communicate directly with the clients.
Helps keep the client informed about the ticket's progress or resolution.
Private/internal comments:
Visible only within LiveVox or the support team.
Used for internal discussions, sharing insights, or leaving notes for other team members.
Clients or external users cannot view these comments.
External comments:
Visible only to the specific client for whom a ticket has been raised. These comments are intended to keep the client informed about the issue's status, progress, or resolution but are not visible to anyone outside the client or the organization managing the ticket.
You can filter the tickets to help you narrow down or sort through tickets based on specific criteria using the options provided in the filter tool. This allows agents or managers to focus on particular sets of tickets, making it easier to manage and analyze them.
The Agent Comment Tickets Report does not appear if the ticket has no comments.
The following are the Filter options:
Date Range: You can filter tickets based on a predefined period, such as Today, One Week, Two Week, Three Week, or One Month.
Custom Dates: Offers flexibility to choose specific start and end dates for filtering tickets. This is useful when analyzing tickets created or updated during a particular time frame. You can select up to 60 days.
Agent Teams: Filters tickets based on specific teams of agents, allowing you to see only the tickets handled by a particular group. For example, Technical Support, Customer Service, and others.
Agents: Filters tickets assigned to or created by individual agents. This helps track the workload or performance of specific agents.
Components: Allows filtering by specific components, such as different services or products within the system. It is helpful for larger organizations dealing with multiple departments.
Labels: Filters tickets based on custom labels or tags applied to tickets. These labels could represent different categories or specific issues, such as urgent, billing, and bug.
Priorities: Filter tickets by priority levels (For example, low, medium, high, or critical). Helps agents focus on the most urgent or important tickets.
Ticket Types: Filters by ticket type, such as bug, feature request, incident, or service request. This helps categorize and manage different kinds of issues.
Time to Resolve (Hours): Allows filtering based on how long it took (or is expected to take) to resolve a ticket. This helps track tickets nearing or exceeding service level agreements (SLAs). These filters help improve efficiency by providing a customized view of the tickets based on your specific criteria.
The Agent Ticket Comments report features multiple columns that present key data attributes and metrics. The following table provides detailed descriptions of each column.
Column
Description
Name
Refers to the name of the agent or team associated with the tickets. It identifies who was responsible for handling or updating the tickets.
Updates
This represents the total number of ticket updates, which can include changes in status, reassignments, comments, or any other modifications within the ticket history.
Comments
Shows the total number of comments added to tickets by the agent, including both public and internal comments.
Public Comments
Displays the number of public comments visible to clients and external parties. These comments are used to communicate with the client about the progress or resolution of the ticket.
Internal Comments
Indicates the number of internal comments added to tickets. These are private comments only visible within the organization and are often used for internal discussions or notes.
Tickets Updated with Comments
Refers to the number of updated tickets with comments during the reporting period. This field tracks how many tickets had at least one comment added as part of their update.
Tickets Resolved
This shows the number of tickets resolved or closed during the reporting period, indicating the agent's ability to close out tickets successfully.
Tickets Created
Displays the number of new tickets created within the specified period, either by the agent or on behalf of a client.
The report provides both Table and Chart options, and you can choose how to view the data using a toggle button next to the Data Range. The toggle button allows you to easily switch between these views, depending on how you prefer to analyze the data.
The available view options are:
Chart: Displays the data visually using charts (for example, bar charts, line charts), allowing you to quickly identify trends and patterns in ticket updates, comments, resolutions, and other key metrics.
Chart and Table: Simultaneously Shows the graphical representation and detailed table. This option helps you compare the visual trends with the exact numerical data, providing a complete report view.
Table: Displays the data in a tabular format, listing the values for each field (e.g., updates, comments, tickets resolved) in rows and columns. This option is useful for viewing detailed figures and performing data analysis.
toggle button next to the Data Range. The toggle button allows you to easily switch between these views, depending on how you prefer to analyze the data.